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Tent Event Preparation Guide
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For Estimate Only!
See Your Rental Professionals for Expert Advice! |
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READ FIRST:
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This is only a reference for your
convenience to help you prepare for your future Tent Event.
We carry a large variety of Tents produced by many
different manufacturers.
Within each tent producer lies
separate product lines. The tents listed
below, along with tent accessories do not
all interchange and do not necessarily
compliment each other. Please call our event rental consultants
first for assistance.
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Some tent line products will not attach to, nor will fit
with
another product line. This tent reference may be a
handy guide for you to get an idea of what to expect
from your tent event. However, it is not recommend that novices
solely rely on any one particular guide.
Most Renters will still need professional
advice from our event rental consultants to coordinate
the proper tent products together. Please call us at (706) 324-7368 for your tent event quote. |
Some tent lines are those you may self install.
Most require professional installation. Those tents that require our
installation have the
set-up price included in the rental. Delivery
rates vary so it is made separate. Delivery variance is determined by
distance and volume
of additional event items attached to the same
rental order.
Set up of Non-Tent Items is separate. |
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Determine the Size of the Tent you will need
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Compile and
finalize your Guest List.
For choosing tent size, you will not only need the
approximate guest list size, but you will have to
determine the Guest Configuration.
For example: Determine whether these guests are
seated
in tables or
standing cocktail style. Auditorium seating,
Dinner seating,
Buffet lines, all have different configurations.
These configuration factors determine how many people may
be housed within any particular tent.
This useful
Capacity Guide
below should determine the
approximate TENT SIZE
you'll need. |
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Capacity Guide (Your number of Guests or Tent Users)
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Below
is a guide which gives you a starting point to narrow down the
size of the tent you will need based upon the number of guests at
your event whom would actually require being enclosed under the
tent simultaneously. Tent Dimensions are in feet. Auditorium
Seating may be considered as Wedding, Church Service, or Row
Seating for Meetings and events. Standing Room Cocktail Service
holds the same as in the Auditorium Row Seating Configuration.
This Configuration holds the highest capacity. As far as food
service under the tent, the Buffet Dinner configuration holds more
people closer together and usually with row tables. The Dinner
Seating Configuration requires much more floor space due to the
room required for dinner guests (distance from each other) with
separate tables and full dinner settings. (Usually but not always
refers to round tables). The numbers below represent the
approximate amount of individuals that each particular tent
configuration may hold simultaneously.
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TENT CAPACITY GUIDE
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Tent
Dimensions |
Auditorium Row
Seating |
Buffet Dinner |
Dinner Table
Seating |
| 16' x 16' |
42-52 |
32-36 |
26 |
| 20' x 20' |
60-70 |
50-58 |
40 |
| 20' x 40' |
130-160 |
100-115 |
80 |
| 30' x 30' |
150-180 |
112-130 |
90 |
| 30' x 45' |
225-270 |
170-190 |
135 |
| 30' x 60' |
300-360 |
225-258 |
180 |
| 40' x 40' |
267-320 |
200-230 |
160 |
| 40' x 60' |
400-480 |
300-340 |
240 |
| 40' x 70' |
480-530 |
340-400 |
280 |
| 40' x 80' |
534-640 |
400-458 |
320 |
| 40' x 85' |
550-655 |
420-465 |
330 |
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Square Footage Guide
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Check Your Tent's Square Footage
| Area
Dimensions in Feet |
Square Feet |
| 16' x 16' |
256 sq. ft |
| 20' x 20' |
400 sq. ft |
| 20' x 40' |
800 sq. ft |
| 30' x 30' |
900 sq. ft |
| 30' x 45' |
1,350 sq. ft |
| 30' x 60' |
1,800 sq. ft |
| 40' x 40' |
1,600 sq. ft |
| 40' x 60' |
2,400 sq. ft |
| 40' x 70' |
2,800 sq. ft |
| 40' x 80' |
3,200 sq. ft |
| 40' x 85' |
3,400 sq. ft |
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Determine the size Heater you'll need
(Fall-Winter Events)
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Based on
square footage, you can determine the strength of the
tent heater in BTU's that you'll need to have your Fall or Winter
event in climate controlled comfort. |
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S
Q
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F
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Use this BTU to Square Footage Guide Chart to
find the required Heater(s)
Number in the White Field below denotes required BTU's to heat
specific Square Footage
Temperature in Fahrenheit
◄-------------------------------------------Temperature
Range------------------------------------------►
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Square Feet |
10˚ |
20˚ |
30˚ |
40˚ |
50˚ |
60˚ |
70˚ |
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200 |
4320 |
9280 |
15000 |
21280 |
28400 |
36000 |
44240 |
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400 |
8640 |
18560 |
30000 |
42560 |
56800 |
72000 |
88480 |
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800 |
17280 |
37120 |
60000 |
85120 |
113600 |
144000 |
176960 |
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900 |
19440 |
41760 |
67500 |
95760 |
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1,350 |
29160 |
62640 |
101250 |
143640 |
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1,600 |
34560 |
74240 |
120000 |
170240 |
227200 |
288000 |
353920 |
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1,800 |
38880 |
83520 |
135000 |
191520 |
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2,400 |
51840 |
111360 |
180000 |
255360 |
340800 |
432000 |
530880 |
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2,800 |
60480 |
129920 |
210000 |
297920 |
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3,200 |
69120 |
148480 |
240000 |
340480 |
454400 |
576000 |
707840 |
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3,400 |
73440 |
157760 |
255000 |
361760 |
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B T U ' s R E Q U I
R E D I N
W H I T E F I E L D |
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View our Tent List
TENTS
Canopy Tops - Frames
- Poles
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Our Current
T E N T L I S T |
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| 9' x 10' Marquee
Tent |
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| 10' x 10' Frame Tent w/ 11
Poles & 4 Stakes
You Can Self Install Color Coded |
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| 10' x 20' Complete Frame
Tent
Complete-Not a section |
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| 14' x 14' "Ray Rents" Logo
Top |
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| 14' x 14' Frame Tent |
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| 16' x 16' Canopy tent w/
Center Pole
You Can Self Install |
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| 20' x 20' Canopy tent w/
Center Pole
You Can Self Install |
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| 20' x 20' "Ray Rents" Logo
Top |
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| 20' x 20' Frame Tent |
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| 20' x 10' Frame Tent
Section (See Additions)
Expansion section |
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| 20' x 20' Cable Tent w/
Pointed Roof, White |
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| 20' x 30' Frame Tent |
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| 30' x 30' Frame Tent
(Mfg - Anchor) |
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| 30' x 15' Frame Tent
Section (Mfg - Anchor)
Expansion section |
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| 30' x 45' Frame Tent
(Mfg - Anchor) |
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| 30' x 30' Frame Tent
(Mfg - Future Lite) |
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| 30' x 45' Frame Tent
(Mfg - Future Lite) |
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| 30' x 60' Frame Tent
(Mfg - Future Lite) |
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| 30' x 15' Frame Tent
Section (Mfg-Future Lite)
Expansion section |
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| 30' x 30' Hi-Peak Pole
Tent |
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| 30' x 15' Hi-Peak Pole
Tent Section
Expansion section |
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| 30' x 45' Hi-Peak Pole
Tent |
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| 30' x 60' Hi-Peak Pole
Tent |
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| 40' x 40' Hi-Peak Pole
Tent |
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| 40' x 20' Hi-Peak Pole
Tent Section
Expansion section |
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| 40' x 60' Hi-Peak Pole
Tent |
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| 40' x 80' Hi-Peak Pole
Tent |
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| 40' x 40' Future Trac Tent |
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| 40' x 15' Future Trac Tent
Section
Expansion section |
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| 40' x 55' Future Trac Tent |
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| 40' x 70' Future Trac Tent |
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| 40' x 85' Future Trac Tent |
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TENT ADDITIONS
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Tent Expansion Sections
20' x 10' Frame Tent Section
30' x 15' Frame Tent Section (Mfg - Anchor)
30' x 15' Frame Tent Section (Mfg - Future Lite)
30' x 15' Hi-Peak Pole Tent Section
40' x 20' Hi-Peak Pole Tent Section
40' x 15' Future Trac Tent Section |
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Tent Curtains |
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Solid Side Walls
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Translucent Mesh
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"Cathedral" Windows
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"French" Windows
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OUR TENT CURTAINS
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| Tent Curtain 10' x 20'
SOLID |
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| Tent Curtain 10' x 30'
SOLID |
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| Tent Curtain 7' x
20' Cathedral Windows |
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| Tent Curtain 7' x
20' Cathedral W/O Tent |
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| Tent Curtain 7' x
20' SOLID |
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| Tent Curtain 7' x
20' SOLID W/O Tent |
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| Tent Curtain 7' x
30' Cathedral Windows |
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| Tent Curtain 7' x
30' Cathedral W/O Tent |
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| Tent Curtain 7' x
30' SOLID |
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| Tent Curtain 7' x
30' SOLID W/O Tent |
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| Tent Curtain 8' x
20' French Windows |
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| Tent Curtain 8' x
20' French W/O Tent |
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| Tent Curtain 8' x
20' SOLID |
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| Tent Curtain 8' x
20' SOLID W/O Tent |
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| Tent Curtain 8' x
30' French Windows |
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| Tent Curtain 8' x
30' French W/O Tent |
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| Tent Curtain 8' x
30' SOLID |
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| Tent Curtain 8' x
30' SOLID W/O Tent |
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| MESH Translucent Tent
Curtain 7' x 20' |
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| MESH Translucent Tent
Curtain 7' x 30' |
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Weights, Sandbags,& Sand |
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Tent Bag |
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TENT
ACCESSORIES
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Lighting |
Dance Floor |
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Stage |
Runners |
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CLIMATE CONTROL
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Heaters
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170,000 BTU Tent Heater
Includes Tank for Propane with 100#lb capacity
and Expandable Duct Hose
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80,000 BTU Premier Propane Tent
Heater w/ Tank and Expandable Duct Hose
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Tanks are
provided for you with your rental.
The Customer must purchase Propane Fuel
For information on Propane Fuel Purchases,
See Chart:
Propane Rates
subject to frequent change
| 20 #(pounds) |
$13.80 |
| 30 #(pounds) |
$20.70 |
| 40 #(pounds) |
$27.60 |
| 100 #(pounds) |
$69.00 |
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Fans
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